Purchases (AP) - AccountsIQ

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Managing Supplier Master Records

Introduction To process transactions through your Purchasing System, first set up your Supplier Master Records. As you engage with new...

November 9th, 2017 13153 views 6 likes
Adding Custom Fields to Master Records

Introduction You can add custom-designed fields in the Customer, Supplier, and Item Master Records used throughout the entire system. Info...

July 31st, 2017 6891 views 2 likes
Amending Transactions

Amendment Rules based on Transaction Type Prerequisite: Ensure that you have the correct permissions to amend transactions. See Setting Up...

July 31st, 2017 31745 views 5 likes
Using the Purchase Order Process

Introduction The Purchase Ordering System The Purchase Ordering System has three modules: Purchase Orders: Create a Purchase Order and record...

November 9th, 2017 15716 views 1 likes
Creating Purchase Item Invoices

Introduction The Purchase Product Invoicing program allows you to enter Supplier Invoices unaccompanied by an order. Non PO Invoices can...

November 9th, 2017 13218 views 4 likes
Using the AP Inbox

Introduction Our AP Inbox Enhancement Updates described in this article include: Bulk Upload: Now you have the option to directly...

May 5th, 2021 15194 views 3 likes
Using Kefron to Automate Purchase Invoice and Credit Note Entry

Introduction Digitisation Instead of manually entering Purchase Invoices or Credit Notes, Kefron uses OCR (optical character recognition) to automatically digitise...

November 18th, 2017 6411 views 0 likes
Using AutoEntry to Automate Purchase Invoice and Credit Note Entry

Introduction Why use AutoEntry? Using AutoEntry reduces the manual entry of Purchase Invoices/Credit Notes. With AutoEntry the details of OCR-scanned...

September 11th, 2018 8321 views 0 likes
Creating Batch Purchase Invoices

Introduction Batch Invoices are used for any invoices where it is not necessary to record detailed product entries, such as...

November 9th, 2017 12163 views 3 likes
Creating Bulk Payments

Introduction Info Note that Bulk Payments created prior to this release will open with the old screen. Bulk Payments...

September 7th, 2022 10950 views 2 likes
Using Bulk Payment Approval

Introduction Bulk payment Approvers Bulk Payment Approvers have the rights to approve Batch Payments within the system.These approvers will be...

November 20th, 2017 11697 views 2 likes
Using Purchase Payments and Allocations

Introduction Using the Payments & Allocations screen Payments and Allocations, like Payments - Quick Entry‍, can be used to record...

November 19th, 2017 16093 views 2 likes
Using Supplier Payments - Quick Entry

Introduction Payments - Quick Entry, like Payments and Allocations, can be used to record ad hoc payments made to suppliers...

June 14th, 2024 3186 views 2 likes
Processing Foreign Supplier Payments using TransferMate

Introduction The TransferMate Payment Gateway is fully integrated with our system. TransferMate Payment Gateway lets you do the following, all...

December 10th, 2019 8903 views 2 likes
Marking an Invoice as Disputed

Introduction When you flag Sales and Purchase Invoices as disputed, they will be highlighted in the Aged Reports and Supplier...

May 27th, 2018 7217 views 0 likes
Duplicating Item Invoices or Notes

Introduction Duplicate previously Posted Invoices and Notes to save time. Find the required Invoice, duplicate it, give it a new...

September 4th, 2018 5157 views 0 likes
Creating Purchase Item Credit Notes

Introduction Item Credit Notes vs Batch Credit Notes Use Item Credit Notes to: Record Credit Notes received from a supplier...

October 19th, 2017 9734 views 0 likes
Creating Batch Purchase Item Credit Notes

Introduction Batch Credit Notes are used to record any Credit Notes received from Suppliers not related to returns of product...

October 19th, 2017 7095 views 0 likes
Creating Purchase Credit and Debit Journals

Introduction Purchase Journals are used to post adjustments to Supplier Accounts where no VAT needs to be recorded: Purchase Credit...

October 23rd, 2017 13318 views 0 likes
Creating Customer and Supplier Refunds

Introduction Creating Refunds without VAT If you do not need to account for VAT on refunds: Customers: Go to Sales...

April 12th, 2022 8591 views 0 likes
Processing Discounts and Rebates

Introduction Note Ensure that you adhere to all tax legislation when processing discounts and rebates. The advice given here is...

November 6th, 2017 7567 views 0 likes
Using the Email Log

Introduction The Email Log displays all email communications between users and a company. This includes: Orders Invoices Statements Remittances Automated...

September 28th, 2020 5534 views 1 likes
Adding Attachments and Notes to Transactions and Master Records

Introduction For review purposes, you can attach multiple documents and notes to all master records and transactions. Document Size and...

September 19th, 2017 10900 views 4 likes

AccountsIQ Knowledge

Managing Supplier Master Records

Adding Custom Fields to Master Records

Amending Transactions

Using the Purchase Order Process

Creating Purchase Item Invoices

Using the AP Inbox

Using Kefron to Automate Purchase Invoice and Credit Note Entry

Using AutoEntry to Automate Purchase Invoice and Credit Note Entry

Creating Batch Purchase Invoices

Creating Bulk Payments

Using Bulk Payment Approval

Using Purchase Payments and Allocations

Using Supplier Payments - Quick Entry

Processing Foreign Supplier Payments using TransferMate

Marking an Invoice as Disputed

Duplicating Item Invoices or Notes

Creating Purchase Item Credit Notes

Creating Batch Purchase Item Credit Notes

Creating Purchase Credit and Debit Journals

Creating Customer and Supplier Refunds

Processing Discounts and Rebates

Using the Email Log

Adding Attachments and Notes to Transactions and Master Records