Transaction Types

Explaining the different transaction types mean and how to access them

Written By Grainne Reidy (Super Administrator)

Updated at January 23rd, 2024

Sales Transaction Types

Each Transaction in the system is codified to a Transaction Type.

Type	Description	Effect on Customer / Nominal account?	When Created?	Where entered from?
SI	Sales Invoice (Item or batch)	Sales Invoice increases the balance on customers account	Recording a sales invoice or when a sales Credit Note is reversed	Sales > Item invoice / Batch Sales invoice
SN	Sales Credit Note (Reversal of SI)	Sales Credit Note reduces the balance on customer's account	Recording a Sales Credit Note or when a Sales invoice (Item or batch) is reversed	Sales > Item invoices > New Credit Note, Sales > Batch Invoices > New Sales Credit Note
SR	Sales Receipt	Sales Receipt reduces the balance on Customers account	Recording Sales Receipt	Sales > Receipts & Allocations
SP	Sales Payment (Reversal of SR)	Sales Payment increases the balance on Customers account	Reversing a Sales Receipt	Click Reverse on an SR (Automatically Generated)
SD	Sales Debit Journal (reversal of SC)	Sales Debit Journal will increase the amount due from a customer	Recording a Sales Credit Journal or when a Sales Debit Journal is reversed	Sales > Credit Journal
SC	Sales Credit Journal (Reversal of SD)	Sales Credit Journal will decrease the amount due from a customer	Recording a Sales Credit Journal or when a Sales Debit Journal is reversed	Sales > Credit Journal
SX	Sales Currency Fluctuation	Sales Currency Fluctuation does not affect the balance on customer's account as the Base currency amounts only are updated	At the time of allocation	Automatically Generated
DS	Sales Discount	Sales Discount reduces the balance on Customer account	Entering a discount value for an invoice, Enter a discount value on the Receipts and allocations screen	Record Sales Receipts (Discount field)

Delete

Purchases Transaction Types

Each Transaction in the system is codified to a Transaction Type.

Type	Description	Effect on Customer / Nominal account?	When Created?	Where entered from?
PI	Purchase Invoice (Reversal of PN)	Increases balance on Supplier (Vendor) account	Recording a Purchase Invoice	Purchases > Product Invoice / Batch Purchase Invoice
PN	Purchase Debit Note (Reversal of PI)	Reduces balance on Supplier (Vendor) account	Recording a Purchase Debit Note or when a Purchase Invoice is reversed	Purchases >Purchase Product Debit Note /Batch Debit Note
PP	Purchase Payment	Reduces balance on Supplier's (Vendor) account	Recording a Purchase Payment or when a PI (batch) is reversed	Purchases > Payments Quick Entry/Payments & Allocations
PR	Purchase Receipts (Reversal of PP)	Increases balance on Supplier's (Vendor) account	When a Purchase Payment is reversed	Click the Reverse button on a PI (Batch)
PD	Purchase Debit Journal (Reversal of PC)	Reduces the balance on the Supplier (Vendor) account	Recording a Purchase Debit Journal or when a PC Journal is reversed	Purchases > Purchases Debit Journal
PC	Purchase Credit Journal (Reversal of PD)	Increases the balance on a Supplier (Vendor) accounts	Recording a Purchase Credit Journal or when a PD is reversed	Purchases > Purchases Credit Journal
PX	Purchase Currency Fluctuation (reversal of PX)	Does not affect the balance on a Supplier (Vendor) account as the Base currency amounts only are updated	At the time of allocation	Automatically Generated
DP	Purchase Discount	Reduces the balance on a Supplier (Vendor) account	When a PP being allocated to a PI and a discount value is entered	Record Purchase Payment (Discount field)

Delete

General Ledger Transaction Types

Each Transaction in the system is codified to a Transaction Type.

Type	Description	Effect on Customer / Nominal account?	When Created?	Where entered from?
GA	General Ledger Accrual	Increases the balance of General Ledger/nominal accounts	When a General journal accrual is recorded	General > Accruals
GP	General Ledger Prepayment	Reduces balance on the Nominal account	When a General Journal Prepayment is recorded	General > Prepayments
GD / GC	General Ledger Debit / Credit Journal	Increases/reduces the balance on the nominal account depending on the type of account	When a General Ledger Journal is recorded	General > Journal Entry

Delete

Banking Transaction Types

Each Transaction in the system is codified to a Transaction Type.

Type	Description	Effect on Customer / Nominal account?	When Created?	Where entered from?
BP	Sundry Bank Payment (Reversal of BR)	Sundry Bank Payment reduces the balance on a bank account	When a Sundry Bank Payment is recorded	Bank > Bank Payment
BR	Sundry Bank Receipt (Reversal of BP)	Sundry Bank Receipt increases the balance on a bank account	When a Sundry Bank Receipt is recorded	Bank > Bank Receipts
BC	Bank Credit Journal	Bank Credit Journal decreases balance on Bank account	When a Bank Credit Journal recorded	Bank > Bank Credit Journal
BD	Bank Debit Journal	Bank Debit Journal increases the balance on Bank account	When a Bank Debit Journal recorded	Bank >Bank Debit Journal
BC / BD	Bank Transfer	Bank Transfer decreases the value of one bank account and increases the value of another	When a Bank Transfer is recorded	Bank > Bank Transfer

Delete

Items Transaction Types

Each Transaction in the system is codified to a Transaction Type.

Type	Description	Effect on Customer / Nominal account?	When Created?	Where entered from?
ST	Stock Take	Stock Take will adjust the Quantity of the item on hand as of the date recorded	When a stock take is performed and recorded	Items > Stock Count
DI	Delivery In	Will increase the quantity of the item	When a Purchase Order is delivered or a Purchase item invoice is saved	Purchases > Purchase Orders / Orders
DO	Delivery Out	Will reduce the quantity of the item	When a sales order is delivered or a Sales item invoice is raised	Sales > Sales orders / Orders
XT	Item Transfer	Will reduce the quantity of the item in one location and increase it in the other	When an inventory adjustment is recorded and adjustment type is selected as Transfer	Items > Stock Adjustment
XO	Item Adjustment on hand	Will reduce or increase the quantity of the item depending on the sign used (+) or (-)	When a stock adjustment is recorded and Adjustment Type selected On Hand	Items > New Stock Adjustment

Delete

AccountsIQ Knowledge

Sales Transaction Types

Purchases Transaction Types

General Ledger Transaction Types

Banking Transaction Types

Items Transaction Types

Related Articles