Sales Transaction Types
Each Transaction in the system is codified to a Transaction Type.
|
Type |
Description |
Effect on Customer / Nominal account? |
When Created? |
|---|---|---|---|
|
SI |
Sales Invoice (Item or batch) |
Sales Invoice increases the balance on customers account |
Recording a sales invoice or when a sales Credit Note is reversed |
|
SN |
Sales Credit Note (Reversal of SI) |
Sales Credit Note reduces the balance on customer's account |
Recording a Sales Credit Note or when a Sales invoice (Item or batch) is reversed |
|
SR |
Sales Receipt |
Sales Receipt reduces the balance on Customers account |
Recording Sales Receipt |
|
SP |
Sales Payment (Reversal of SR) |
Sales Payment increases the balance on Customers account |
Reversing a Sales Receipt |
|
SD |
Sales Debit Journal (reversal of SC) |
Sales Debit Journal will increase the amount due from a customer |
Recording a Sales Credit Journal or when a Sales Debit Journal is reversed |
|
SC |
Sales Credit Journal (Reversal of SD) |
Sales Credit Journal will decrease the amount due from a customer |
Recording a Sales Credit Journal or when a Sales Debit Journal is reversed |
|
SX |
Sales Currency Fluctuation |
Sales Currency Fluctuation does not affect the balance on customer's account as the Base currency amounts only are updated |
At the time of allocation |
|
DS |
Sales Discount |
Sales Discount reduces the balance on Customer account |
Entering a discount value for an invoice, Enter a discount value on the Receipts and allocations screen |
Purchases Transaction Types
Each Transaction in the system is codified to a Transaction Type.
|
Type |
Description |
Effect on Customer / Nominal account? |
When Created? |
|---|---|---|---|
|
PI |
Purchase Invoice (Reversal of PN) |
Increases balance on Supplier (Vendor) account |
Recording a Purchase Invoice |
|
PN |
Purchase Debit Note (Reversal of PI) |
Reduces balance on Supplier (Vendor) account |
Recording a Purchase Debit Note or when a Purchase Invoice is reversed |
|
PP |
Purchase Payment |
Reduces balance on Supplier's (Vendor) account |
Recording a Purchase Payment or when a PI (batch) is reversed |
|
PR |
Purchase Receipts (Reversal of PP) |
Increases balance on Supplier's (Vendor) account |
When a Purchase Payment is reversed |
|
PD |
Purchase Debit Journal (Reversal of PC) |
Reduces the balance on the Supplier (Vendor) account |
Recording a Purchase Debit Journal or when a PC Journal is reversed |
|
PC |
Purchase Credit Journal (Reversal of PD) |
Increases the balance on a Supplier (Vendor) accounts |
Recording a Purchase Credit Journal or when a PD is reversed |
|
PX |
Purchase Currency Fluctuation (reversal of PX) |
Does not affect the balance on a Supplier (Vendor) account as the Base currency amounts only are updated |
At the time of allocation |
|
DP |
Purchase Discount |
Reduces the balance on a Supplier (Vendor) account |
When a PP being allocated to a PI and a discount value is entered |
General Ledger Transaction Types
Each Transaction in the system is codified to a Transaction Type.
|
Type |
Description |
Effect on Customer / Nominal account? |
When Created? |
|---|---|---|---|
|
GA |
General Ledger Accrual |
Increases the balance of General Ledger/nominal accounts |
When a General journal accrual is recorded |
|
GP |
General Ledger Prepayment |
Reduces balance on the Nominal account |
When a General Journal Prepayment is recorded |
|
GD / GC |
General Ledger Debit / Credit Journal |
Increases/reduces the balance on the nominal account depending on the type of account |
When a General Ledger Journal is recorded |
Banking Transaction Types
Each Transaction in the system is codified to a Transaction Type.
|
Type |
Description |
Effect on Customer / Nominal account? |
When Created? |
|---|---|---|---|
|
BP |
Sundry Bank Payment (Reversal of BR) |
Sundry Bank Payment reduces the balance on a bank account |
When a Sundry Bank Payment is recorded |
|
BR |
Sundry Bank Receipt (Reversal of BP) |
Sundry Bank Receipt increases the balance on a bank account |
When a Sundry Bank Receipt is recorded |
|
BC |
Bank Credit Journal |
Bank Credit Journal decreases balance on Bank account |
When a Bank Credit Journal recorded |
|
BD |
Bank Debit Journal |
Bank Debit Journal increases the balance on Bank account |
When a Bank Debit Journal recorded |
|
BC / BD |
Bank Transfer |
Bank Transfer decreases the value of one bank account and increases the value of another |
When a Bank Transfer is recorded |
Items Transaction Types
Each Transaction in the system is codified to a Transaction Type.
|
Type |
Description |
Effect on Customer / Nominal account? |
When Created? |
|---|---|---|---|
|
ST |
Stock Take |
Stock Take will adjust the Quantity of the item on hand as of the date recorded |
When a stock take is performed and recorded |
|
DI |
Delivery In |
Will increase the quantity of the item |
When a Purchase Order is delivered or a Purchase item invoice is saved |
|
DO |
Delivery Out |
Will reduce the quantity of the item |
When a sales order is delivered or a Sales item invoice is raised |
|
XT |
Item Transfer |
Will reduce the quantity of the item in one location and increase it in the other |
When an inventory adjustment is recorded and adjustment type is selected as Transfer |
|
XO |
Item Adjustment on hand |
Will reduce or increase the quantity of the item depending on the sign used (+) or (-) |
When a stock adjustment is recorded and Adjustment Type selected On Hand |