Once you have set up your company‍, you are ready to set up company details, such as contact information, upload your company logo, and configure system settings.

Go to Setup > Company Details & Settings to begin. For information on the following tabs, go to the relevant section in this article:

• Company Details: Enter basic company information relevant to all entities. Ensure these are as correct and complete as possible before starting to enter transactions.
• Settings: Enable Transaction related settings relevant to all entities. Ensure these are as correct and complete as possible before starting to enter transactions.
• Approval Settings: Enable or disable Bulk Payment approval. Workflow approval settings will only display for those still using the legacy workflow. These are optional and can be updated any time.
• Integration: Set if you have a legacy integration, submit UK tax returns via MTD, or want to use OData. hese are optional and can be updated any time.
• System Info: Informational only.

See:

Company details and settings (2.1) - AIQ Academy

Default Settings (2.4) - AIQ Academy 

‍ Using Code Maintenance

Creating a New Entity 

Managing Default Settings ‍

The Company Details tab contains the details to be used on printed items, such as Invoices and Statements. 

Name and Address Details

• Record the standard name, address, and contact information for your new company here.

Other Details

• Locale Name: The locale determines how the system menus are presented and how other functions such as tax operate. Select a locale relevant to the jurisdiction in which the company will operate. 
• Base Currency: Ensure that you select the correct base currency. The base currency cannot be changed by a user once the new company is created. If you selected the incorrect base currency and the new company has been created, contact your local support team and they will be able to help.
• Company Registration No: This will appear on relevant documentation printed from the system (e.g. invoices).
• Industry Classification: Select an Industry that best matches the company's business. This optional field is used for classification purposes.
• EDI Identifier: This is added to an EDI file generated by the system to help identify the company when submitting files through an EDI gateway.
• VAT Registration Number: The VAT number will be printed in the footer of all outgoing documents (Sales Orders, Sales Invoices, Purchase Orders and Customer Statements). The VAT registration number must be correctly populated before connecting to HMRC for MTD.
• Company (Entity) Group: If the company is part of a group reporting structure you can associate the company with the particular group here.
• Company Type: Trading, non Trading, Holding, or Consolidation.

Company Logo

• If you have not done so, next to Upload Logo File, click Browse and select the logo you want to appear on documents. The file can be in jpeg, png, gif, or bmp format (size 300 x 84 px).
• Tick the checkbox to use it in your main menu banner.

Complete or amend any other fields and click Save.

This tab displays a variety of system settings. You can specify whether the system automatically numbers quotes, orders, or invoices for example. You can also specify the decimal place precision of number display on screens and reports.

Subscription

• Product Plan: There are three product plans available based on price and functionality, AIQ1, AIQ2, and AIQ3. The plan selected during entity creation stage will appear here. If you need to change plans, contact support@accountsiq.com.
• Entity Type: The following entity types are available:
  • Lite: For dormant or low volume trading entities with a maximum average of 80 transactions per month over a 12-month period. When transactions volumes reach or exceed this 80 monthly limit, the entity can be upgraded to a full entity. Please discuss with Account Management or Support.
  • Full: For regular trading entities with an average of over 80 transactions per month for a given year. Consolidation entities are automatically classified as Full entities.
  • Sandbox: Designed to replicate the live environment of a full trading entity so relevant employees can train, test new features, or test integrations. One Sandbox database is included in AIQ2 and higher versions.
  • Read Only: For entities that have ceased to trade or if records are required to be retained for compliance purposes on a read only basis. This is available upon request from support and is only available for entities already created.

Number Precision

• Price Precision/Quantity Precision: Set the number of decimal points you want to appear on Invoices, Orders, and Reports.

Customer Numbering, Supplier Numbering

• Customer Numbering, Supplier Numbering: Select whether you want system-generated transaction numbering or to start at an assigned number. The later can be useful if you are moving from an old system - untick the auto-numbering option and enter the relevant number. Note, if you want transactions to display in order in the relevant listing grids, use leading 0s, for example 000001. If you have a lower volume of transactions, fewer 0s will be necessary.
• Show Credits as positive on Supplier Account Screen: You can set the credits as positive if that is the way you are used to working.
• Highlight Overdue Purchase Orders: Set this option to have colour coding on the purchase order listing to highlight the overdue purchases orders.
• Prevent from selling below cost: Set this if you want stock items to only be sold above cost price.
• Prevent from selling items with no stock on hand: This is an important setting to understand if your company tracks and values stock in its accounts. Please ensure you read Managing below on hand quantity before‍ changing this setting as it has implications for how the system values your stock and your Profit and Loss and Balance Sheet

Review and amend all the other fields, as necessary and click Save.

Batch Payment Settings

Batch Payment approval is not mandatory and can be set at any time. This setting enables users to send payment runs to the relevant approver‍ who can then accept, reject, or request edits, or process the bulk payment. Note that approvers must be users with system access.

Click Save when complete.

See:

Using Purchase Approval for Budget Holders‍ 

Using Purchase Approval for Non-Budget Holders‍ 

Using Bulk Payment Approval‍ 

The settings here can be updated at any stage.

Integration (legacy):

If you are a user of a legacy integration and need to request a key, click Request Key, and enter the OTP you received via email in the field provided.
 

MTD:

UK-based clients with the appropriate HMRC credentials can also report VAT returns within the relevant timeframe. See Connecting to HMRC for Entity VAT Returns (MTD) and Connecting to HMRC for Group VAT Returns (MTD) for more details.

Power BI, Excel OData end point configuration: 

Enable or disable connection to extended reporting capabilities. See Creating an OData Connection for more details.

See:

Creating an Integrations Application and Inviting a Developer to the Developer Portal‍ 

Using the Developer Portal and New API Endpoint‍ 

Submitting Entity VAT Returns via MTD‍ 

Setting up MTD for Group VAT Returns ‍ 

Submitting Entity VAT Returns via MTD‍ 

The final tab shows the resources consumed. It is for information only.