Introduction

With the General Ledger (GL) Journal facility, you can create, view, edit, and copy GL Journals. You can also:

• Post Opening Balances
• Adjust GL Accounts in a specified period
• Reassign Expense and Revenue postings
  
   

Creating new GL Journal entries

1. Go to General > GL Journal Manager. Under Create New Journal, select GL Journal.

 

2.  In General Ledger Journal Entry, enter:

• Journal Reference: Enter a unique reference.
• Description: Enter a description.
• Default Description to Each Line: Tick this to copy the description into each line.
• Auto Reverse at Start of Next Period: Tick to automatically post a reversal at the start of the next period.
• Date: Enter the date of the journal. It must be in an open period. If you enter a future date, you will receive a warning.
• GL Account: Select the GL code from the dropdown.
• BI Code: If you want to use a BI Code, select it from the dropdown. If the related General Ledger has Use BI Code ticked, you must enter a BI Code against the transaction.
• Line Description: Enter a description for each line or override the description inherited from the journal header.
• DR / CR Amount: Enter the debit or credit value.
• Export to Excel: Click to export. This lets you import a copy of the GL Journal in the future. 
• Totals: The totals must balance before you can post a GL Journal.

3. Click Process.

 

See:

GL Journal Importing from Excel‍ 

Viewing and editing GL Journals

1. On both the white and blue banners, go to General > GL Journal Manager.

 

2. GL Journal Manager lists previously entered, and processed journals:

• To search, use the filters at the top of each column. 
• To add notes, click on the paper clip icon in the Notes column.
• To add journals to your favorites, click the star in the Favorites column.
  
   

3. Find your journal. To open, click its Reference.

4. In Transaction Details:

• Click the pencil icon to edit. Note: To edit the description of the GL Journal, use the transaction browser. In the blue banner, go to General > Transaction Browser.
• You have the option to Export.
• You have the option to Reverse. Reversals have the same transaction date as the original. To edit or reverse a journal from a closed period, reopen the period first.

5. Click Process.

 

See:

How Do I Amend, Cancel or Delete Transactions?‍ 

How do I Navigate the General Features and Facilities of the System?‍  

Copying GL Journals

1. Go to General > GL Journal Manager.
   
    
2. Go to Actions and select Copy. The copy acts as a new GL Journal that you can update and process.

See: 

How do I Re-Use a Journal (Example; Wages and Salaries)?‍