Introduction

Purchase Journals are used to post adjustments to Supplier (Vendor) Accounts where no VAT needs to be recorded:

• Purchase Credit Journals: Increase the amount due to a Supplier (Vendor) by crediting the Supplier Balance and Control Account and debiting the selected General Ledger Account.   
• Purchase Debit Journals: Decrease the Supplier Balance by debiting the Supplier balance and Control Account and crediting the selected General Ledger Account.

To create a Purchase Journal, go to Purchases > Suppliers. Under Actions, select either Create Purchase Credit Journal or Create Purchase Debit Journal.

Posting Purchase Credit, and Purchase Debit Journals

1. To create a Purchase Credit or Purchase Debit Journal, in the journal screen enter the following:

• Supplier A/C: Enter the Supplier (Vendor) name or account code.
• Exch. Rate: If a foreign currency supplier is selected this will default to the latest exchange rate for the Supplier (Vendor) currency. This rate can be updated as required.
• Journal Date: This defaults to today's date and can be changed as required.
• External Reference: Enter a journal reference number if using.
• GL Account: Select a GL Account from the list. If you need to post an adjustment to a bank account, use the new refund screen.
• Description: Enter a description for the journal.
• Amount: Enter the journal amount in supplier currency.
• BI Code: If required, select a BI code.
  
  

2. Click Process to post the journal.

Clicking Close will close the screen without posting any transaction.