Transaction Type explanation and menu locations

What do the different Transaction types mean and where can they be accessed from

Written By Niall Conlon (Draft Writer)

Updated at July 17th, 2019

1.    Introduction:

Each Transaction in the system is codified to a Transaction Type.

2.    List of Transaction Types:

Sales Ledger








Type
Description
Effect on Customer / Nominal account?
When Created?
Where entered from?
SI
Sales Invoice (Item or batch)

Sales Invoice increases the balance on customers account

Recording a sales invoice or when a sales Credit Note is reversed

Sales > Item invoice / Batch Sales invoice

SN
Sales Credit Note (Reversal of SI)

Sales Credit Note reduces the balance on customer's account

Recording a Sales Credit Note or when a Sales invoice (Item or batch) is reversed

Sales > Item invoices > New Credit Note, Sales > Batch Invoices > New Sales Credit Note

SR
Sales Receipt

Sales Receipt reduces the balance on Customers account

Recording Sales Receipt

Sales > Receipts & Allocations

SP
Sales Payment (Reversal of SR)
Sales Payment increases the balance on Customers account

Reversing a Sales Receipt

Click Reverse on an SR (Automatically Generated)

SD
Sales Debit Journal (reversal of SC)

Sales Debit Journal will increase the amount due from a customer

Recording a Sales Credit Journal or when a Sales Debit Journal is reversed

Sales > Credit Journal

SC
Sales Credit Journal (Reversal of SD)

Sales Credit Journal will decrease the amount due from a customer

Recording a Sales Credit Journal or when a Sales Debit Journal is reversed

Sales > Credit Journal

SX
Sales Currency Fluctuation

Sales Currency Fluctuation does not affect the balance on customer's account as the Base currency amounts only are updated

At the time of allocation

Automatically Generated

DS
Sales Discount

Sales Discount reduces the balance on Customer account

Entering a discount value for an invoice, Enter a discount value on the Receipts and allocations screen
Record Sales Receipts (Discount field)

Purchase Ledger








PI
Purchase Invoice (Reversal of PN)

Increases balance on Supplier (Vendor) account

Recording a Purchase Invoice

Purchases > Product Invoice / Batch Purchase Invoice

PN
Purchase Debit Note (Reversal of PI)

Reduces balance on Supplier (Vendor) account

Recording a Purchase Debit Note or when a Purchase Invoice is reversed

Purchases >Purchase Product Debit Note /Batch Debit Note

PP
Purchase Payment

Reduces balance on Supplier's (Vendor) account

Recording a Purchase Payment or when a PI (batch) is reversed

Purchases > Payments Quick Entry/Payments & Allocations

PR
Purchase Receipts (Reversal of PP)

Increases balance on Supplier's (Vendor) account

When a Purchase Payment is reversed

Click the Reverse button on a PI (Batch)
PD
Purchase Debit Journal (Reversal of PC)

Reduces the balance on the Supplier (Vendor) account

Recording a Purchase Debit Journal or when a PC Journal is reversed

Purchases >  Purchases Debit Journal

PC
Purchase Credit Journal (Reversal of PD)

Increases the balance on a Supplier (Vendor) accounts

Recording a Purchase Credit Journal or when a PD  is reversed

Purchases > Purchases Credit Journal
PX
Purchase Currency Fluctuation (reversal of PX)
Does not affect the balance on a Supplier (Vendor) account as the Base currency amounts only are updated
At the time of allocation
Automatically Generated
DP
Purchase Discount
Reduces the balance on a Supplier (Vendor) account
When a PP being allocated to a PI and a discount value is entered
Record Purchase Payment (Discount field)
General Ledger




GA
General Ledger Accrual
Increases the balance of General Ledger/nominal accounts
When a General journal accrual is recorded
General > Accruals
GP
General Ledger Prepayment
Reduces balance on the Nominal account
When a General Journal Prepayment is recorded
General > Prepayments
GD / GC
General Ledger Debit / Credit Journal
Increases/reduces the balance on the nominal account depending on the type of account
When a General Ledger Journal is recorded
General >  Journal Entry
Banking




BP
Sundry Bank Payment (Reversal of BR)
Sundry Bank Payment reduces the balance on a bank account
When a Sundry Bank Payment is recorded
Bank > Bank Payment
BR
Sundry Bank Receipt (Reversal of BP)
Sundry Bank Receipt increases the balance on a bank account
When a Sundry Bank Receipt is recorded
Bank > Bank Receipts
BC
Bank Credit Journal
Bank Credit Journal decreases balance on Bank account
When a Bank Credit Journal recorded
Bank > Bank Credit Journal
BD
Bank Debit Journal
Bank Debit Journal increases the balance on Bank account
When a Bank Debit Journal recorded
Bank >Bank Debit Journal
BC / BD
Bank Transfer
Bank Transfer decreases the value of one bank account and increases the value of another
When a Bank Transfer is recorded
Bank > Bank Transfer
Items




ST
Stock Take
Stock Take will adjust the Quantity of the item on hand as of the date recorded
When a stock take is performed and recorded
Items > Stock Count
DI
Delivery In
Will increase the quantity of the item
When a Purchase Order is delivered or a Purchase item invoice is saved
Purchases > Purchase Orders / Orders
DO
Delivery Out
Will reduce the quantity of the item
When a sales order is delivered or a Sales item invoice is raised
Sales > Sales orders / Orders
XT
Item Transfer
Will reduce the quantity of the item in one location and increase it in the other
When an inventory adjustment is recorded and adjustment type is selected as Transfer
Items >  Stock Adjustment
XO
Item Adjustment on hand
Will reduce or increase the quantity of the item depending on the sign used (+) or (-)
When a stock adjustment is recorded and Adjustment Type selected On Hand
Items > New Stock Adjustment